by rka-admin | Oct 7, 2024 | Featured Job
Please note: This is a full-time office role with no option of Hybrid/Remote working arrangements.
Working to one of the principle payroll officer posts, this post will support an area of the payroll service working to ensure the team operates the processes and procedures required to efficiently deliver the Payroll Services.
They will support the on-going operation of the service in an effective and efficient manner and its compliance with legislative and Council Policy.
They will need to, on occasions converse with other departments in the Council and the external Bodies for whom the payroll team provides payroll services.
Main Duties
1. To assist with the operational aspects of the Council’s Payroll Service’s process and procedures.
2. To work with colleagues across the Council and external bodies to ensure that the pocesses within the Service are operated in a manner that they are compliant with legislation and Council policy and deliver the service in the most efficient manner.
3. To contribute to ensuring that over 10,000 staff are paid (in excess of £200m) accurately and in a timely manner.
Duties and Responsibilities
To support the service undertaking a range of administrative activities in the day to day operation of the Service.
The nature of work being undertaken will include the following;
• Scanning of Records into staff personal files
• General administrative support to the section including photocopying, filing, the collection and delivery of documents, and the sorting of documents
• Opening of all post that is sent to payroll
• To be responsible for the request and return of files from the off-site storage facility including the maintenance of boxes and resolution of any associated issues.
2. To create records on the Payroll System for new starters, leavers and variations and to maintain and revise employee as necessary, liaising with relevant department or organisations as appropriate.
3. To process data for the adjustment of details that affect pay and statutory deductions.
4. To undertake any bulk administration duties as required.
5. To check reports and prepare corrective action as directed
FEATURED JOB
by rka-admin | Oct 7, 2024 | Featured Job
Purpose of Job:
This role is fully office based. No hybrid working available.
Candidate must be free to start immediately.
Working to the Payroll Operations, Service, Development and Training Manager this post will be responsible for the efficient running of the Payroll Administrators and their workloads.
They will contribute to the development and implementation of improvements in the Payroll Service.
To maintain knowledge of legislation and policies and how to apply that knowledge on an operational basis.
They will undertake the most complex transactional work in the Payroll Service to manage the work of up to 5 payroll administrators and to co-ordinate the workload of the team within strict deadlines.
Duties and Responsibilities
To be responsible for ensuring that the work of the service is coordinated and delivered in an efficient manner, meeting the strict deadlines of the service. This includes ensuring that over 10,000 staff are paid accurately and on time and the Council meets its statutory requirements including all information returns to HMRC. The total payroll bill is in excess of £200m.
Working to the payroll operations manager undertake effective regular monitoring of transactional activity and recording of this in accordance with the agreed quality standards and respond to any issues highlighted through this to ensure that output is of a high standard and complies with agreed processes, current legislation, best practice and customer service standards.
To undertake the more complex transaction processes within the Payroll Service. Monitoring staff performance in line with set targets and provide feedback.
Manage Payroll Administrators to ensure the efficient and timely completion of Payroll processes related to the, payment and termination of staff within agreed timescales.
To ensure the appropriate levels of authorisations are followed and procedures are maintained within the Service.
To support the Payroll Operations Manager providing feedback on queries and ensuring initial complaints are dealt with in a professional manner.
To be aware of relevant accounting and taxation legislation affecting payroll, and ensure they are being applied correctly in the operational environment.
To ensure that they keep themselves aware of all relevant statutory changes and best practice development.
To ensure irregularities identified are investigated and reported to Corporate Anti-Fraud if appropriate.
To undertake testing as directed by the reporting manager, where there are major changes in legislation/policy/system upgrades ensuring everything is fully tested.
To support the Payroll Operations Manager in ensuring that processes and procedures in place mean the Service achieves best practice.
Ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation.
Carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy and relevant legislation.
To ensure that services provided are clear, accountable and responsive to customer/client needs.
To oversee staff performance, attendance and absenteeism management so ensuring that the team efficiently uses it staff resources.
To carry out any additional duties not listed above as allocated by the Payroll Operations Manager
To achieve agreed service outcomes and outputs, and personal appraisal targets, as agreed by the Payroll Operations Manager
To contribute to the overall effectiveness of the payroll service and to deputise for the Payroll Operations Manager as appropriate.
Where necessary for the job role or appropriate for continued development in the role, the post holder may be required to participate in training and development courses made available via the Council’s Apprentice Levy Funding
To be responsible for maintaining and promoting your own knowledge of relevant legislation, guidance, best practice and attending relevant training.
To perform all duties in line with Council’s staff values showing commitment to improving residents lives and opportunities, demonstrating respect and fairness, taking ownership, working towards doing things better and working together across the council.
Ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation.
Carry out duties and responsibilities in accordance with all the Council’s Policies and relevant legislation.
To undertake other duties commensurate to the grade of the post.
FEATURED JOB
by rka-admin | Sep 27, 2024 | Featured Job
We are representing Home-Start Greenwich in recruiting for a Premises Manager.
Job Purpose
Plan, direct, and coordinate the premises function, overseeing work across our sites.
Duties and responsibilities include managing daily operations, planning the use of materials and team resources, oversight of health and safety policies, security systems, and managing contract work.
Key Accountabilities
• Responsible for ensuring the safe and efficient operation of all premises-related maintenance, cleaning, security, heating, health and safety and other general site services covering all the Home-Start Greenwich sites.
• Keep up to date with changes in relevant health and safety law, fire and building regulations, ensuring prompt compliance, implementation and monitoring of regulations.
• Manage Home-Start Greenwich’s Health and Safety Policy and employee safety handbook.
• Manage the BrightSafe Health and Safety system and the training of staff.
• Oversee the health and safety site audits by the external health and safety advisor and ensure all recommendations are actioned.
• Ensure efficient systems are in place, including CCTV, access control systems, intruder alarm system, fire alarm system.
• Carry out the daily/monthly/annual checks required to ensure the safety of the sites and maintain records of services, maintenance, and inspections for auditing purposes.
• Liaise with other service providers who use the premises to ensure that they are aware of and are complying with the centre’s H&S policies.
• Responsible for the overall security arrangements of the premises as the first keyholder, oversee the system of keyholding management, and respond to emergency callouts.
• Support the wider teams in ensuring their risk assessments across sites meet compliance and regulation.
• Oversee work carried out by contractors and ensure alignment to SLA’s and contractual obligations.
• Supervise or carry out general repairs and maintenance to upkeep the site buildings and outdoor areas.
• Ensure relevant staff receive both mandatory and appropriate training including manual handling, COSHH, Fire Marshall, PAT testing, etc. Experience and skills
• Overseeing a team and guiding and coaching them in their roles.
• Experience of providing general site services i.e., general maintenance, cleaning, plumbing, electrical building maintenance, PAT Testing, heating systems and groundwork.
• An understanding that the needs of the children, parents and staff are of prime concern.
• Computer literate with good working knowledge of ICT including using the internet and Microsoft office suite.
• Certificate in Health and safety in the workplace or similar (or commitment to work towards).
• Able to cultivate effective relationships with a wide range of people.
• Candidates must have fluent spoken and written English and the right to work in the UK. The role will require an Enhanced DBS clearance and a suitable Disqualification by Association record.
• Valid UK driving license and use of own car essential for the role
Featured Job
by rka-admin | Sep 27, 2024 | Featured Job
Job Purpose
The prime purpose of this role is to support effective and efficient use of financial resources and systems across Home-Start Greenwich.
Ensuring day to day accurate and efficient financial administration, monitoring, and reporting.
This role will also be required to provide support to the Finance, Fundraising and Marketing sub-committee.
Key Accountabilities
• Responsible for all aspects of maintaining the purchase ledger. Duties include inputting of purchase ledger invoices, maintaining supplier accounts, staff expenses, PLEO and executing timely and accurate payment runs.
• Responsible for all aspects of maintaining the sales ledger. Ensuring authorisation and coding of invoices in line with company coding structure. Duties include AR invoicing, Debtor reporting.
• Responsible for all aspects of Plumstead Nursery and Eglinton Nursery’s financial management. Duties include monthly invoicing, direct debit processing, debtor reporting and assist nursery manager on ad-hoc basis.
• Work with HR and the outsourced Payroll provider in preparing and processing the monthly payroll, management of PAYE and Pension Payments.
• Work with the Director of Operations to prepare annual budgets.
• Produce regular budget monitoring reports and investigate variances to ensure delivery of our operations within agreed budgets, alongside budget leads.
• Responsible for monthly balance sheet reconciliations. Management of Fixed Asset and depreciation Schedule
• Assist with grant applications producing budgetary documents where applicable. Continually monitor and report on grants awarded to Senior Leadership Team, Directors Management Team and for the external funder.
• Work with the Business Manager to ensure accurate and timely closure of the financial accounts for month-end, quarter-end and year-end and assist with the production of monthly management accounts. Reports include P&L, Balance Sheet and Cash Flow.
• Support the production of statutory audited accounts in collaboration with Director of Operations and auditors.
• Recording and reconciling pretty cash and preparing postings to the finance systems
• Assist in the recording of Gift Aid and reporting to HMRC in accordance with accounting principles and best practice.
• Provide advice on queries around financial transactions and operations ensuring responses consider Home-Start Greenwich’s financial policies and procedures. In particular ensuring effective financial process and procedures are communicated to and followed by all staff.
• Identify opportunities for improving financial systems according to best practice and highlight opportunities for reducing costs/improving contracts.
• Maintain and suggest changes to financial procedures such that they retain efficiency across the organisation and are in-line with industry best-practice. Keep abreast of all changes in the financial accounting system.
• Responsible for maintaining accurate and up-to-date financial accounting records in accordance with Home-Start Greenwich policies to facilitate timely management and statutory reporting, in accordance with accounting principles and best practice.
• Undertake other finance administrative tasks and general support to the Director of Operations as required.
Experience and skills
• Qualified or part qualified AAT, CIMA, ACCA
• Experience of producing detailed financial and management reporting to highlight the current position and future risks
• Excellent computer literacy, including MS Office, Excel, Word, Outlook, Teams and Internet applications
• Advanced knowledge and experience of computerised financial accounting systems and spreadsheets – Xero desirable but not necessary
• Proven experience in working directly with Senior Leadership Teams and external Accountants
• Charity finance experience desirable
Featured Job
by rka-admin | Sep 20, 2024 | Featured Job
Profile:
We are seeking an experienced and skilled First Line IT Support to join an established IT team.
We are looking for candidates with a can-do attitude and positive approach. If you are willing to work hard, be part of the team we would be interested to hear from you.
We will only consider applicants with at least 2 months previous experience and academic qualifications in IT.
This is a great opportunity for an organised, methodical and details orientated candidate to develop their career amongst a team,
The ideal candidate will have a proven track record in an IT first-line support capacity, preferably within the legal field or a similar professional services environment. This role is pivotal in ensuring the smooth operation of IT systems and services, directly impacting the productivity and efficiency of the firm.
Key Responsibilities:
Provide first-line technical support to the firm’s users, handling a variety of IT issues and service requests efficiently.
Troubleshoot and resolve complex technical issues related to the firm’s key systems using AD, Microsoft 365 Admin Center’s, Citrix Cloud, and Remote Support Software.
Act as a technical expert and trainer to all users
Liaise closely with the senior IT support to resolve more complex issues, ensuring timely and effective resolution.
Maintain accurate records of all support requests
Participate in regular reviews and updates of IT support procedures to enhance service delivery and user satisfaction.
Stay updated with the latest developments in IT support technologies and best practices, and proactively contribute to the continuous improvement of the IT support function.
Essential Skills and Experience:
Extensive experience in a first-line IT support role, ideally within the legal sector or a similar professional services environment.
Proficiency in using and supporting key systems, including basic knowledge of hardware, connectivity, telephony and domain joined systems.
Strong troubleshooting skills and the ability to diagnose and resolve complex technical issues efficiently.
Excellent communication and interpersonal skills, with a strong customer service orientation.
Ability to work effectively both independently and as part of a team.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities in a fast-paced environment.
A proactive approach to learning and professional development.
Desirable Qualifications:
Relevant IT certifications, degree (e.g., ITIL, Microsoft certifications) are advantageous.
Previous experience within a law firm or legal services environment is highly desirable.
What We Offer:
A competitive salary and benefits package.
A supportive and inclusive work environment.
Featured Job
by rka-admin | Sep 17, 2024 | Featured Job
We are recruiting for a HR Assistant for the Lambeth Council
Person specification
Technical Skills, Core Competencies and Other Attributes
The person who wishes to fulfil the role of Human Resources Assistant is expected to demonstrate the following throughout their work:
Technical Skills
Description
Core Skills
Understands what databases are used at the Council and how data is gathered, organised and extracted
Understands what a career pathway is and how they could be deployed across the Council
Inform and advise managers and employees about HR Policy & Procedure and implement guidelines in relation to the Policy & Procedure
Utilise the Contact Point system and the information it provides to understand the correct HR team to direct the work to
Establish effective relationships with key stakeholders and colleagues in the Council
Provide accurate and appropriate advice to line managers in order to train and support them to follow processes effectively and with minimal risk
Implement guidelines on HR Policy & Procedure (as well as processes and principles), in order to keep employees and line managers aware of the latest practice and their responsibilities
Ability to learn appropriate UK employment and discrimination law and apply this in their role in order to ensure employee’s rights are protected the Council is not subject to any legal challenge
Ability to evaluate data and establish key insights, identify and highlight key trends / changes to trends in financial, people and / or performance indicators (when approaching HR casework)
Core Competencies
Description
Problem Solving
Understand common issues based on existing knowledge, suggests improvements to current ways of working, completes tasks independently in a timely manner
Evidence Base
Ability to analyse and interpret data to identify and highlight key trends, as well as integrate external sources of data to ensure a broad level of analysis
Communications & Influence
Ability to communicate appropriately using approved methods for the target audience. Inform others in a simple and easy way, and clarify to check understanding
Curious
Ability to collect and synthesize relevant data to analyse complex problems and evaluate situations based on previous experience
Collaborative
Contribute to team meetings and supports group decisions. Helps colleagues under pressure and ensure they receive positive feedback and encouragement. Shows good listening skills and shares views respectively
Equality, Diversity & Inclusion
Advocate for diversity of perspective in the work they produce and is aware of the impact of their area and delivery of their role on the EDI agenda. Escalates and challengers non inclusive behaviour where required
Attributes
Criteria
Experience:
Desirable but not essential
Experience of working in an HR department in a customer focused organisation, proactively facilitating and leading change
Experience of applying HR policies and processes in a shared service centre environment
Featured Job
